Administrative Assistant

Frankfurt am Main
November 8, 2017

Job description

  • Give general administrative direction and support to the General Manager Line Maintenance Europe
  • Organization of the region station invoice and regional workers’ capabilities
  • Deal with all correspondence, internal and external, react as required and as suitable
  • Handling and making of local invoices
  • Monetary overview and control of local spending plans in the region
  • Organize gatherings both locally and at remote areas, i.e. book gathering rooms, meeting notifications, hotels and flight, and so forth.
  • Get ready, arrange and administer meeting material, e.g., plan, reports, and so forth.
  • Organize PowerPoint presentations, spreadsheets, charts, reports as required for the international maintenance branch
  • Make/keep up contact lists and spreadsheets.
  • Finish cost reports
  • Oversee vacation, participation for group as required.
  • Keep up precise records and documenting of records.
  • Give help for special projects as required.
  • Proactively catch up with colleagues to guarantee that all expectations are met progressively.

Job qualifications

  • English and German language skills required
  • At least grade 12 or identical with 5+ years’ experience in giving administrative support.
  • Good understanding and competence with computers, including Word, Excel and Powerpoint.
  • Great organizational competencies: planning, priority setting and managing through systems.
  • Great communication abilities.
  • Strong interpersonal skills: problem solving, customer focused, approachability.
  • A high level of diplomacy, attentiveness, professional development and judgment.
  • Capacity to multitask never sacrificing quality
  • Capacity to work efficiently and keep up poise under pressure, meet due dates and work with the least supervision
  • Nice to have: Familiarity with the airline industry.
  • Adaptability and willingness to work expanded hours, every so often.