Job Type: Full-time

Location: Berlin

What’s next in music is first on SoundCloud. As the world’s largest open audio platform, SoundCloud is powered by a connected community of creators and listeners who share, discover and influence what’s new, now and next in music and audio. We’re looking for a dynamic Administration Assistant to support our Business Administrative Partner team (EA team) with the following administrative tasks as needed:

• Scheduling and calendar management of very hectic schedules. Gatekeeping where necessary
• Arranging meetings, providing reminders, setting up conference calls and video conferences, both internally and externally
• Arranging travel arrangements and itineraries, working across multiple time zones
• Processing of expenses in iExpense (monthly credit card statement, cash reimbursements)
• Assisting with signing and filing (photocopying, printing, faxing, scanning, archiving) and structuring internal documentation
• Create Powerpoint/Google slides
• Act as proxy for other Executive Assistants (during their vacation)
• Screening enquiries and requests, handling them appropriately
• Liaising with counterparts in New York and other international offices
• Manage meeting room bookings and guests
• Dealing with incoming email and post, open correspondence on behalf of the executives
• Help coordinate dinners and team offsites
• In addition you will support logistics planning for large scale workshops and meetings

About You

You are a master of balancing hectic schedules whilst simultaneously contributing to administrative tasks and projects. You must be able to handle details of a highly confidential and critical nature, and interact comfortably and skillfully with people at all levels inside and outside of the company – including customers, vendors and visitors. At the same time, you bring a hands-on mentality to the job and enjoy working in a truly international environment.

You have:

• Minimum 2 years experience in a similar role in a fast paced English speaking environment
• The ability to effectively plan and organize tasks in a high volume environment
• Project Administration experience
• Excellent time & schedule management skills
• Experienced with Powerpoint/Google slides
• The ability to work under limited direction/supervision
• English professional working proficiency (German is a plus)
• Very good written & oral communication skills
• Proficiency in Google Apps of benefit
• Self-motivated and driven to deliver in a timely manner with the ability to take on projects and complete with limited direction/supervision
• Flexible and mature approach
• Team player
• Calm and non-confrontational personality
• Eye for detail and accuracy
• Willingness to work late/early/out of hours when required
• Reliable
• Proactive approach to calendar management
• Ability to manage the Executives, e.g. ensuring they adhere to their schedule, sign documentation in a timely fashion etc.
• Proven ability to work under pressure and to tight deadlines
• A good deal of common sense, etiquette and an ability to think on one’s feet
• Discretion and confidentiality
• Positive, ‘can do’ attitude – happy to take on tasks not immediately within your job role